27 Apr 2015

Full-Time Accounting Assistant

Sorta/Metro – Posted by GoMetroAnywhere

Job Description

• Prepare accounts payable, accounts receivable and general accounting entries to general ledger intray.
• Charge expenses to accounts and cost centers by analyzing invoices and recording entries using our purchase order system (Maximo) and accounting system (Coda).
• Pay vendors by monitoring discount opportunities; verifying federal identification numbers; resolving purchase order, contract, invoice or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Prepare accounts payable invoices for payment, and complete weekly check printing and manual check preparation.
• Prepare vendor 1099 forms on an annual basis.
• Calculate, prepare and issue bills, invoices, account statements and other financial statements as needed for accounts receivable customers.
• Prepare on-site bank check deposit through use of bank provided remote capture device hardware and software, and maintain and destroy deposited items in accordance with department procedures.
• Prepare and make off-site bank deposits as needed, primarily for cash/coin deposits.
• Process and record petty cash checks written by entire company. Prepare petty cash checks as needed for Accounting Department.
• Assist with fare media/sales office/ticket vending machine oversight, reporting and cash management activities as needed.
• Assist as needed with the biennial physical inventory of fixed assets.
• Prepare bank and other general ledger account reconciliations.
• Assist with revenue/ridership/fare analysis as needed.
• Assist in the tracking of grant funding, expenditures, outstanding balances and related variances/ CPGT.
• Assist in the preparation and filing of all required federal and state grant financial reporting/TEAM/ TRAMS.
• Assist in the preparation of grant applications.
• Assist in the preparation and/or coordination with other departments any documentation required in support of FTA triennial reviews.
• Assist with daily banking and investment spreadsheet analysis and journal entry preparation.
• Assist with internal and external audits as needed.
• Prepare year end accrual journal entries of grant activity as needed.
• Miscellaneous accounting and financial analysis and reporting as needed.
• Perform general office duties such as filing and handling routine correspondence.
• Assist in the development of strategies to meet or exceed organizational and department performance goals and objectives.
• Model exemplary internal and external customer service.
• Provide a positive work environment that does not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran.
• Ability to work in compliance with Metro’s safety and security policies.

Job Categories: Accounting. Job Types: Full-Time. Job expires in Endless.

Apply for this Job